Doodle and When2Meet are the two most-used group scheduling tools, but they solve the problem differently. Doodle is a full product — polished, feature-rich, and increasingly paywalled. When2Meet is dead simple — a grid, a link, no accounts — but it's stuck in 2007. Here's how they compare.
Doodle offers date polls, time slots, email reminders, and calendar integrations. It looks professional and works well. The catch: the free plan now requires participants to sign up before they can vote, the interface shows ads throughout, and you can only have one active poll at a time. For personal use or small teams, those limits add up fast.
When2Meet requires nothing — no accounts, no installs, just a link. You pick a time range, share it, people drag to mark availability. It's been this way since 2007, which is both the charm and the problem. No mobile support worth speaking of, no timezone handling, no notifications, no way to see clean results. It works, but just barely.
If Doodle's friction and When2Meet's age are both deal-breakers, WhenWorks sits in between: no accounts required to vote, no ads, works properly on mobile, handles timezones, and supports both date polls and time slot polls. Free for 10 polls a month.
| Feature | WhenWorks | When2Meet |
|---|---|---|
| No sign-up to vote | Yes | Yes (When2Meet) |
| Mobile-friendly | Yes | No (When2Meet) |
| Ad-free | Yes | Yes (When2Meet) |
| Timezone support | Yes | No (When2Meet) |
| Email notifications | Yes | No (When2Meet) |
| Yes / Maybe / No voting | Yes | No (When2Meet grid only) |
| Multiple active polls | Yes | Yes (When2Meet) |
| Free to use | 10 polls/mo | Unlimited (When2Meet) |
Free to start. No credit card. Your participants never need an account.
Try WhenWorks Free — No Account Needed