Stop chasing people
for their availability
WhenWorks is a free scheduling tool that finds a time that works for everyone. Create a poll in 30 seconds, share a link, and participants respond — no account needed.
Used by professors, teams, and event organizers
What Every Poll Includes
It's This Simple
From "when works?" to "it's booked!" in under a minute
Create a Poll (30 sec)
Pick your dates or time slots, give it a name, and boom — you've got a poll. No PhD required.
Share the Link
Text it, email it, post it — wherever your people are. They don't need to sign up to vote.
Watch the Magic Happen
Responses roll in, the best time emerges, and suddenly everyone agrees. Wild, right?
Everything You Need
Powerful features to make group scheduling effortless. All core features free, forever.
Instant Polls
Create and share in under a minute. No setup required.
No Friction
Voters click a link. No account, no app, no download.
Best Time
Algorithm surfaces the optimal slot for the whole group.
Where WhenWorks Fits Best
These are the scheduling jobs the product is designed for, not placeholder testimonials or broad “works for everyone” claims.
Office hours and student meetings
Professors can share one link with a class or research group instead of collecting times over email.
Best when you need low-friction responses from a large group.
Client calls and team check-ins
Share a few proposed slots, let everyone vote, and lock in the overlap without exposing your whole calendar.
Best for recurring scheduling that is too messy for 1:1 booking tools.
Events, reunions, and group plans
Gather availability before you reserve a room, send invitations, or finalize a date that half the group cannot make.
Best when you want one decision-making link instead of a long group chat thread.
Trust And Resources
Learn how WhenWorks works before you trust it with a real meeting
Google wants clear purpose, real support, and people-first content. So do we. Here are the pages that explain who we are, how we write, and how to get help.
Compare Scheduling Tools
See how WhenWorks stacks up for group scheduling and what tradeoffs matter when you choose a tool.
Read the comparisonRead Practical Guides
Browse scheduling advice, planning walkthroughs, and workflow ideas for teams, events, and recurring meetings.
Explore the blogCheck Policies and Support
Review our editorial standards, privacy policy, contact details, and FAQ before you trust us with a workflow.
Review our standardsBuilt for real group coordination
WhenWorks is designed for the messy scheduling problems that happen in teams, client work, school groups, and events.
Support and policy pages are public
We surface contact information, privacy terms, and editorial standards so visitors can quickly evaluate the site and company behind it.
Product knowledge informs our guides
Our public writing is grounded in the product we build, the workflows we support, and the questions users ask when they need help scheduling.
Built for your workflow
WhenWorks for every team
Professors, professionals, and teams all use it the same way — create a poll, share a link, find a time.
Professors
For office hours, thesis meetings, and committee scheduling
Students vote without creating accounts. No Google login. Works on any phone.
For professorsProfessionals
For team lunches, 1:1s, client kickoffs, and cross-team syncs
No calendar sharing required. No Calendly subscription. Free for most teams.
For professionalsTeams
For standups, retros, and remote team coordination
Works across time zones. Everyone votes from their phone. See results instantly.
For teamsFree Tools
More ways to save time
Free scheduling utilities — no account required.
From the Blog
Tips and insights on better scheduling
Why Professors Use WhenWorks Instead of Doodle
Doodle adds friction professors do not need: account prompts, ads, and bloat. Here is why WhenWorks fits the academic scheduling workflow better.
How to Schedule a Team Meeting Without Calendly
Calendly is built for 1:1 booking. When you need to find a time for 3+ people, a scheduling poll is the right tool.
The Best Way for Professors to Schedule Office Hours in 2026
Stop drowning in student emails about office hours. The best scheduling tool for professors lets students book times with no signup required.
Simple Pricing
Start free for occasional scheduling. Upgrade when polls become part of your weekly workflow.
Free
3 polls / month
Best for one-off events and occasional scheduling.
Pro
Unlimited polls
Best for recurring team, client, and office-hours workflows.
Annual
Save 33%
$48/year works out to $4/month billed annually.
Free
Best for one-off events and occasional scheduling
Need more? Upgrade to Pro for unlimited polls & premium features.
Pro
Best for recurring team, client, and office-hours workflows
$4.00/month billed annually
Free tier is ad-supported. Pro removes ads, adds premium features, and includes a 7-day refund policy.