Three Poll Formats
Ask about whole dates, offer fixed meeting slots, or define a time range in which each person marks available sub-ranges.
Free plan · Participants vote without accounts
Stop chasing people
for their availability
Propose whole dates, fixed time slots, or a shared time range. Participants respond through one link without accounts, and organizers compare everyone's availability in one results view.
Let's name it
Team Standup Meeting
Date Selection
Pick available dates
Time Slots
Specific meeting times
Interactive walkthrough of the current poll flow
10organizer polls on the free plan each month
0accounts needed to vote
3poll formats: dates, fixed slots, or a time range
Current Product Facts
10 free polls
per month with a registered free organizer account
No sign-up
required for participants to respond
Time-zone aware
display for time-based polls across different regions
1 free reminder
per poll, with higher reminder limits on Pro
It's This Simple
A scheduling poll works best when the organizer makes the decision rule clear before asking for responses.
1
Define the Decision
Add the meeting purpose, choose a poll format, and propose only the dates or complete time windows your group could realistically use.
2
Collect Availability
Share the unique poll link through email, text, or your existing group channel. Participants mark every option they can attend without creating accounts.
3
Confirm the Result
Compare the response totals, verify that required attendees can make the preferred option, then finalize it and send the calendar invitation.
What the Product Actually Does
Each feature supports a specific step: define the options, collect responses, compare overlap, and confirm the result.
Unlisted Sharing Link
Each poll gets a unique link. Anyone with that link can respond, so the organizer controls who receives it.
Local Time Display
Time-based options retain the organizer time zone and display converted times for participants in other zones.
Combined Results
The result view summarizes yes, maybe, and no responses so the organizer can compare overlap and check required attendees.
No Participant Account
Participants respond from the shared link without registering, installing an app, or connecting a calendar.
Finalization and Export
The organizer can close or finalize the poll, preserve the response record, and export confirmed event details as an .ics file.
Where WhenWorks Fits Best
These workflows benefit from collecting everyone's availability before one organizer chooses the final time.
Office hours and student meetings
Professors can share one link with a class or research group instead of collecting times over email.
Best when you need low-friction responses from a large group.
Client calls and team check-ins
Share a few proposed slots, let everyone vote, and lock in the overlap without exposing your whole calendar.
Best for recurring scheduling that is too messy for 1:1 booking tools.
Events, reunions, and group plans
Gather availability before you reserve a room, send invitations, or finalize a date that half the group cannot make.
Best when you want one decision-making link instead of a long group chat thread.
Trust And Resources
Learn how WhenWorks works before using it for a real meeting
Review the product's purpose, read the scheduling decision guides, and see how to reach the people responsible for the site.
Meet the Builder
Learn who builds WhenWorks, why the product exists, and how to report a problem or correction.
About WhenWorksRead Practical Guides
Use four reviewed walkthroughs for group polls, office hours, committee meetings, and booking decisions.
Explore the blogCheck Policies and Support
Review our editorial method, privacy policy, contact details, and corrections process.
Review our standardsBuilt for real group coordination
WhenWorks is designed for the messy scheduling problems that happen in teams, client work, school groups, and events.
Support and policy pages are public
We surface contact information, privacy terms, and editorial standards so visitors can quickly evaluate the site and company behind it.
Product knowledge informs our guides
Our public writing is grounded in the product we build, the workflows we support, and the questions users ask when they need help scheduling.
Free Tools
More ways to save time
Free scheduling utilities for planning. Poll participants can vote without accounts.
Meeting Cost Calculator
Find out what that recurring meeting is really costing your team.
Calculate costTime Zone Overlap Finder
See when your distributed team is actually online at the same time.
Find overlapScheduling Email Templates
Draft a clear poll invite for teams, classes, or committees with the decision and deadline included.
Draft inviteScheduling field guides
Detailed workflows written and reviewed by the builder of WhenWorks
How to Run a Group Availability Poll That Reaches a Decision
A practical workflow for choosing poll options, handling required attendees, setting a deadline, reading the results, and confirming one final time.
Read more
Meeting Poll or Booking Link? A Practical Decision Guide
Choose the right scheduling workflow based on who controls the calendar, how many people must agree, whether capacity matters, and whether the meeting repeats.
Read more
Office Hours Scheduling Poll With No Student Login
A practical guide for professors who need students to choose office hours without creating accounts. Includes setup steps, templates, a checklist, and copy-ready LMS/email text.
Read more
Common Questions
Product details and the decision rules behind a group availability poll.
How does a WhenWorks scheduling poll work?
The organizer creates a whole-date poll, fixed-time-slot poll, or time-range poll and shares its link. Participants mark their availability, and the organizer reviews the combined results before confirming one final time.
Do participants need a WhenWorks account?
No. Participants can open the shared link, enter their name, and vote without registering. Organizers can create one guest poll per month without an account; a free account adds a dashboard and a 10-poll monthly allowance.
When should I use a poll instead of a booking link?
Use a poll when several independent calendars determine one shared meeting time. Use a booking link when one host controls a set of repeatable private appointment slots.
What is included in the free plan?
A free organizer account can create up to 10 polls per month. Participants can vote without accounts, and organizers can choose whole dates, fixed time slots, or a time range in which participants mark their available sub-ranges.
Can a poll include people in different time zones?
Yes. Time-slot polls store the organizer time zone and display options for participants in their local time zone. The free time-zone overlap tool can help narrow the candidate windows first.
Simple Pricing
Start free for occasional scheduling. Upgrade when polls become part of your weekly workflow.
MonthlyYearlySave 30%
Free
10 polls / month
Best for one-off events and occasional scheduling.
Pro
Unlimited polls
Best for recurring team, client, and office-hours workflows.
Annual
Save 33%
$48/year works out to $4/month billed annually.
No card
Free
Best for one-off events and occasional scheduling
$0/month
10 polls per month
25 email invites per month
Unlimited responses
Date & time slot polls
Shareable links & QR codes
Poll templates
Advanced analytics
Remove branding
Need more? Upgrade to Pro for unlimited polls & premium features.
Most Popular
Pro
Best for recurring team, client, and office-hours workflows
$48/year
$4.00/month billed annually
Everything in Free, plus:
Unlimited polls & invites
Poll templates
Advanced analytics dashboard
Remove WhenWorks branding
Google Calendar sync
Unlimited saved friends
Free tier includes 10 polls per month with unlimited responses. Pro adds premium features and includes a 7-day refund policy.