Stop chasing people
for their availability
WhenWorks is a free scheduling tool that finds a time that works for everyone. Create a poll in 30 seconds, share a link, and participants respond — no account needed.
Used by professors, teams, and event organizers
What Every Poll Includes
It's This Simple
From "when works?" to "it's booked!" in under a minute
Create a Poll (30 sec)
Pick your dates or time slots, give it a name, and boom — you've got a poll. No PhD required.
Share the Link
Text it, email it, post it — wherever your people are. They don't need to sign up to vote.
Watch the Magic Happen
Responses roll in, the best time emerges, and suddenly everyone agrees. Wild, right?
Everything You Need
Powerful features to make group scheduling effortless. All core features free, forever.
Instant Polls
Create and share in under a minute. No setup required.
No Friction
Voters click a link. No account, no app, no download.
Best Time
Algorithm surfaces the optimal slot for the whole group.
Where WhenWorks Fits Best
These are the scheduling jobs the product is designed for, not placeholder testimonials or broad “works for everyone” claims.
Office hours and student meetings
Professors can share one link with a class or research group instead of collecting times over email.
Best when you need low-friction responses from a large group.
Client calls and team check-ins
Share a few proposed slots, let everyone vote, and lock in the overlap without exposing your whole calendar.
Best for recurring scheduling that is too messy for 1:1 booking tools.
Events, reunions, and group plans
Gather availability before you reserve a room, send invitations, or finalize a date that half the group cannot make.
Best when you want one decision-making link instead of a long group chat thread.
Trust And Resources
Learn how WhenWorks works before you trust it with a real meeting
Google wants clear purpose, real support, and people-first content. So do we. Here are the pages that explain who we are, how we write, and how to get help.
Compare Scheduling Tools
See how WhenWorks stacks up for group scheduling and what tradeoffs matter when you choose a tool.
Read the comparisonRead Practical Guides
Browse scheduling advice, planning walkthroughs, and workflow ideas for teams, events, and recurring meetings.
Explore the blogCheck Policies and Support
Review our editorial standards, privacy policy, contact details, and FAQ before you trust us with a workflow.
Review our standardsBuilt for real group coordination
WhenWorks is designed for the messy scheduling problems that happen in teams, client work, school groups, and events.
Support and policy pages are public
We surface contact information, privacy terms, and editorial standards so visitors can quickly evaluate the site and company behind it.
Product knowledge informs our guides
Our public writing is grounded in the product we build, the workflows we support, and the questions users ask when they need help scheduling.
Built for your workflow
WhenWorks for every team
Professors, professionals, and teams all use it the same way — create a poll, share a link, find a time.
Professors
For office hours, thesis meetings, and committee scheduling
Students vote without creating accounts. No Google login. Works on any phone.
For professorsProfessionals
For team lunches, 1:1s, client kickoffs, and cross-team syncs
No calendar sharing required. No Calendly subscription. Free for most teams.
For professionalsTeams
For standups, retros, and remote team coordination
Works across time zones. Everyone votes from their phone. See results instantly.
For teamsFree Tools
More ways to save time
Free scheduling utilities — no account required.
Meeting Cost Calculator
Find out what that recurring meeting is really costing your team.
Calculate costTime Zone Overlap Finder
See when your distributed team is actually online at the same time.
Find overlapScheduling Email Templates
Write a clear poll invite for teams, classes, or committees in seconds.
Draft inviteFrom the Blog
Tips and insights on better scheduling
Office Hours Scheduling Poll With No Student Login
A practical guide for professors who need students to choose office hours without creating accounts. Includes setup steps, templates, a checklist, and copy-ready LMS/email text.
Best Scheduling Tool for Professors in 2026
The best scheduling tool for professors in 2026: no student accounts, mobile-friendly, and built for academic use cases like office hours and thesis committees.
Thesis Committee Scheduling Tool: Schedule Your Committee Meeting Without the Email Chaos
PhD students: stop losing weeks to committee scheduling emails. Use a free thesis committee scheduling tool to find your meeting time in days, not months.
How WhenWorks compares
See full comparisonCommon Questions
Quick answers for people comparing scheduling tools or creating their first group poll.
What is the best free Doodle alternative?
WhenWorks is a strong Doodle alternative for group scheduling. It lets you create scheduling polls in seconds, gives free users 10 polls per month, and does not require participants to create accounts before they vote.
Why do professors use WhenWorks instead of Doodle?
Professors use WhenWorks instead of Doodle because it reduces student friction: no account prompts for voters, a mobile-friendly response flow, and a poll format that works well for office hours, committee meetings, and research-group scheduling.
How do I schedule a team meeting without Calendly?
Use WhenWorks to schedule a team meeting without Calendly. Calendly is built for 1:1 booking, but WhenWorks is designed for finding a time that works for 3+ people. Create a scheduling poll, share the link, and let everyone vote on their availability.
How do I schedule a meeting with a group for free?
Use WhenWorks to schedule a group meeting for free. Create a poll at whenworks.cc, select your proposed dates and times, share the link with your group, and let everyone vote on their availability. No account needed to vote. WhenWorks shows you the best time that works for everyone.
Is there a free scheduling poll tool with no signup required?
Yes. WhenWorks lets anyone vote on a scheduling poll without creating an account. Only the poll creator needs an account. The free tier includes 10 polls per month and works well for group scheduling, team meetings, and academic office hours.
Simple Pricing
Start free for occasional scheduling. Upgrade when polls become part of your weekly workflow.
Free
10 polls / month
Best for one-off events and occasional scheduling.
Pro
Unlimited polls
Best for recurring team, client, and office-hours workflows.
Annual
Save 33%
$48/year works out to $4/month billed annually.
Free
Best for one-off events and occasional scheduling
Need more? Upgrade to Pro for unlimited polls & premium features.
Pro
Best for recurring team, client, and office-hours workflows
$4.00/month billed annually
Free tier includes 10 polls per month with unlimited responses. Pro adds premium features and includes a 7-day refund policy.