When2Meet and Calendly are both widely used scheduling tools, but they're solving completely different problems. When2Meet is for group availability polls — finding a time that works across multiple people. Calendly is for 1:1 booking — letting individuals schedule time with you. If you're trying to coordinate a group, here's what you need to know about each option.
When2Meet has been the go-to tool for group scheduling since 2007, especially in academic settings. It's completely free, requires no account to vote, and the core interaction is dead simple: drag to mark availability on a grid. The problem is that the product hasn't been updated in nearly 20 years. It's almost unusable on mobile, there's no timezone detection, no email notifications, and the results are hard to interpret with more than a handful of respondents.
Calendly is the opposite — modern, well-designed, and actively maintained. It's the standard for booking 1:1 meetings. Share your link, people pick a time from your available slots, and it syncs to your calendar automatically. But Calendly can't help you find a time across a group. It's built for one person (you) offering their availability to others — not for collecting availability from 10 people and finding the best overlap.
If you're scheduling a team meeting, club event, or study session, you need a tool that combines When2Meet's simplicity with Calendly's polish. WhenWorks does exactly that: no account required to vote, works beautifully on mobile, detects timezones, and shows clear results with yes/maybe/no voting. Free for 3 polls a month.
| Feature | WhenWorks | Calendly |
|---|---|---|
| Group scheduling | Yes | Yes (When2Meet) / No (Calendly) |
| Mobile-friendly | Yes | No (When2Meet) / Yes (Calendly) |
| No sign-up to vote | Yes | Yes (When2Meet) / N/A (Calendly) |
| Timezone detection | Yes | No (When2Meet) / Yes (Calendly) |
| Modern UI | Yes | No (When2Meet) / Yes (Calendly) |
| 1:1 booking | No | No (When2Meet) / Yes (Calendly) |
| Calendar sync | Optional (Pro) | No (When2Meet) / Required (Calendly) |
| Free to use | 3 polls/mo | Unlimited (When2Meet) / Limited (Calendly) |
Free to start. No credit card. Your participants never need an account.
Try WhenWorks Free — Modern Group Scheduling