Three Popular Scheduling Tools
When2meet, Doodle, and WhenWorks all solve the same problem—finding a meeting time—but they do it differently. Here's how to choose.
When2meet
The original visual scheduling tool.
Pros
- •Completely free, no limits
- •Visual grid is intuitive
- •No account required
- •Fast and simple
Cons
- •Very dated design (looks like 2005)
- •No email notifications
- •No calendar integration
- •Limited features
- •Doesn't work well on mobile
Best for: Quick polls with tech-savvy groups who don't mind the dated interface.
Doodle
The enterprise-focused incumbent.
Pros
- •Well-known brand
- •Enterprise features
- •Integrations with many tools
- •Mobile apps available
Cons
- •Ads on free tier (very intrusive)
- •Expensive premium plans
- •Interface has become cluttered
- •Pushes premium aggressively
Best for: Large organizations already paying for enterprise tools.
WhenWorks
The modern, user-friendly option.
Pros
- •Clean, modern interface
- •No ads on any tier
- •Generous free tier
- •No account needed for participants
- •Calendar integrations
- •Mobile-optimized
Cons
- •Newer, smaller community
- •Fewer enterprise integrations (yet)
Best for: Anyone wanting a simple, modern scheduling experience.
Side-by-Side Comparison
| Feature | When2meet | Doodle | WhenWorks | |---------|-----------|--------|-----------| | Price | Free | Free + $6.95/mo+ | Free + $6/mo | | Design | Dated | Cluttered | Modern | | Ads | None | Yes (free tier) | None | | Participant Account | Not needed | Not needed | Not needed | | Email Notifications | ❌ | ✅ | ✅ | | Calendar Export | ❌ | ✅ | ✅ | | Mobile Experience | Poor | Okay | Good | | Time Zone Support | Manual | Auto | Auto |
Our Take
Choose When2meet if: You need something quick and free, and your group doesn't mind the dated interface.
Choose Doodle if: Your company already pays for it or you need enterprise compliance features.
Choose WhenWorks if: You want the best user experience without ads or complexity.
Try Them Yourself
The best way to decide is to try each one:
We think you'll prefer WhenWorks, but we're biased! Give all three a shot.
