The Calendly Alternative
Built for Group Scheduling
Calendly is great for 1:1 booking — but it wasn't built for groups. WhenWorks lets your whole team vote on the best meeting time. Free, no account needed for participants, works in 30 seconds.
Takes 30 seconds. No account needed for participants.
Why Calendly Doesn't Work for Group Scheduling
Calendly is a great tool — for booking 1:1 meetings. But the moment you need to coordinate three or more people, it shows its limits.
Calendly Is Built for 1:1 Meetings
Calendly lets one person share their availability for others to book — perfect for demos or consultations. But if you need to coordinate a team lunch, group meeting, or class schedule, it falls flat.
Participants Need an Account
To respond to a Calendly invite, participants often need to connect their own calendar or create an account. WhenWorks requires nothing from participants — just open the link and vote.
Free Plan Is Very Limited
Calendly's free tier caps features quickly. WhenWorks is free for up to 3 polls per month, and participants always vote for free with no account required.
No Group Poll Feature
Calendly has no way to ask a group "when works for everyone?" WhenWorks is built exactly for this — create a poll, share a link, and let everyone vote on what time works.
WhenWorks vs Calendly: Feature Comparison
Both tools help people schedule meetings. Here's why WhenWorks wins for group coordination.
| Feature | WhenWorks | Calendly |
|---|---|---|
| Group scheduling (3+ people)Calendly is designed for 1:1 booking, not multi-person group polls | ||
| No account for participantsCalendly requires participants to have an account or connect a calendar | ||
| Free for everyoneCalendly's free plan is limited; advanced features require paid plans | ||
| Group availability pollsWhenWorks lets your whole group vote on what time works best | ||
| No calendar connection requiredCalendly requires connecting your Google or Outlook calendar | ||
| Mobile-friendly designBoth work on mobile | ||
| Automatic time zone detectionWhenWorks auto-detects each participant's timezone | ||
| Date-only polls (no time needed)Perfect for planning events days or weeks in advance | ||
| Share via link (no login)Anyone with your WhenWorks link can vote instantly, no sign-in required | ||
| Email notificationsGet notified when responses come in | ||
| Calendar export (.ics)Export directly to Google, Outlook, or Apple Calendar |
Frequently Asked Questions
What is the difference between Calendly and WhenWorks?
Calendly is designed for 1:1 scheduling — one person shares their availability, others book a slot. WhenWorks is designed for group scheduling — you propose time options and everyone votes on what works. If you're coordinating more than two people, WhenWorks is the better fit.
Is WhenWorks free like Calendly's free plan?
WhenWorks is free for up to 3 polls per month. Unlike Calendly, participants never need an account or a paid plan to respond — they just click the link and vote. Pro plans unlock unlimited polls for power users.
Do participants need to create an account to vote on WhenWorks?
No. Anyone with your poll link can mark their availability instantly — no account, no calendar connection, no friction. This is one of the biggest advantages over Calendly for group scheduling.
Does WhenWorks support time zones?
Yes. WhenWorks automatically detects each participant's time zone and shows times in their local time. No more confusion about whether a time is "your time or mine."
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