Everything You Need to Schedule
From office hours to thesis defenses, WhenWorks handles all your academic scheduling needs.
Office Hours
Let students pick slots that work for them. No more endless email chains.
Thesis Advisor Meetings
Schedule thesis check-ins with multiple students quickly and fairly.
Committee Scheduling
Find times that work for 5+ faculty members without the back-and-forth.
TA Coordination
Coordinate your teaching assistants for lab sessions and grading meetings.
Study Groups
Share with your class so students can organize their own study sessions.
Department Meetings
Schedule faculty meetings, seminars, and working groups efficiently.
Why Professors Love WhenWorks
Students need no account to vote
Your students just click the link and pick their availability. No sign-up barriers, no friction. 100% response rate.
Works on every phone
Students vote from their phones between classes. Mobile-first design means instant responses wherever they are.
Zero ads — always
WhenWorks is completely ad-free. Your students see a clean, professional interface that reflects well on you.
10 free polls/month
Free tier covers all your classes and office hours. Upgrade to Pro for unlimited polls if you need more.
Share a link, not a spreadsheet
No more emailing Excel files or managing Google Sheets. Just share one link and see responses update live.
Takes 60 seconds to set up
Pick dates or times, write a title, share the link. That's it. No tutorials, no learning curve.
What Professors Say
“I used to send 5 emails just to schedule one thesis meeting. Now I send one link.”
“My students actually fill these out. No sign-up barrier means 100% response rate.”
“I schedule all my office hours for the semester in one afternoon. Game changer.”
Common Questions
Does it work for recurring office hours?
Yes! Create a poll with all your available slots for the semester. Students can pick times that work, and you can reuse the poll week after week. Or create a new poll each week — it only takes 60 seconds.
Do students need to create an account?
No! That's the whole point. Students just click your link and pick their availability. No passwords, no email verification, no friction. This is why response rates are so high.
Can I set specific time windows for students to choose from?
Absolutely. When creating a poll, you can add specific time slots (e.g., “Monday 2-4pm”, “Wednesday 10-11am”). Students see only the times you offer. You control the options.
Is there a limit on how many students can respond?
No limits on participants. Whether you have 5 students or 500 in your lecture, everyone can vote on your poll. The free tier covers 10 polls/month with unlimited responses per poll.