Everything You Need to Schedule
From office hours to thesis defenses, WhenWorks handles all your academic scheduling needs.
Office Hours
Let students pick slots that work for them. No more endless email chains.
Thesis Advisor Meetings
Schedule thesis check-ins with multiple students quickly and fairly.
Committee Scheduling
Find times that work for 5+ faculty members without the back-and-forth.
TA Coordination
Coordinate your teaching assistants for lab sessions and grading meetings.
Study Groups
Share with your class so students can organize their own study sessions.
Department Meetings
Schedule faculty meetings, seminars, and working groups efficiently.
Why Professors Love WhenWorks
Students need no account to vote
Your students just click the link and pick their availability. No sign-up barriers means less drop-off and fewer reminder emails.
Works on every phone
Students vote from their phones between classes. Mobile-first design means instant responses wherever they are.
Simple, professional poll links
Students get a straightforward response flow that works on phones and does not ask them to create another account before they can vote.
3 free polls/month
Free tier covers all your classes and office hours. Upgrade to Pro for unlimited polls if you need more.
Share a link, not a spreadsheet
No more emailing Excel files or managing Google Sheets. Just share one link and see responses update live.
Takes 60 seconds to set up
Pick dates or times, write a title, share the link. That's it. No tutorials, no learning curve.
Common academic scheduling workflows
Office hours without inbox triage
Share one poll link with a class and let students respond when they have a free minute between lectures.
Advising and thesis check-ins
Offer a shortlist of meeting options instead of managing a long email thread with every student individually.
Committee and department coordination
Use the same poll workflow for faculty scheduling where no single person controls everyone else’s calendar.
Common Questions
Does it work for recurring office hours?
Yes! Create a poll with all your available slots for the semester. Students can pick times that work, and you can reuse the poll week after week. Or create a new poll each week — it only takes 60 seconds.
Do students need to create an account?
No! That's the whole point. Students just click your link and pick their availability. No passwords, no email verification, no friction. That usually makes it easier to get responses from a whole class.
Can I set specific time windows for students to choose from?
Absolutely. When creating a poll, you can add specific time slots (e.g., “Monday 2-4pm”, “Wednesday 10-11am”). Students see only the times you offer. You control the options.
Is there a limit on how many students can respond?
No limits on participants. Whether you have 5 students or 500 in your lecture, everyone can vote on your poll. The free tier covers 3 polls/month with unlimited responses per poll.