Perfect for any event
Whether you're planning a small gathering or a large celebration, WhenWorks helps you find the date that works for everyone.
Birthday parties
Find a date that works for all your guests before you book the venue or send invitations.
Reunions
Coordinate across family or classmates scattered across different cities and time zones.
Workshops
Schedule training sessions or workshops when attendees are actually available to participate.
Community Events
Plan neighborhood gatherings, fundraisers, or local meetups with input from everyone.
Weddings
Find a date that works for key family members before locking in your venue and vendors.
Sports
Coordinate tournament dates, team practices, or league games around everyone's availability.
How it works
Create your poll
Add event details and potential dates. Takes less than a minute.
Share with guests
Send the link via email, text, or social media. Anyone can vote — no account needed.
Pick the winner
See who's free when, finalize your event date, and let guests add it to their calendar.
Why event scheduling is different
Event dates usually affect venues, travel, and guest turnout. This page exists for planners who need a fast way to gather availability before making a commitment.
Check availability before you book
Use a poll while you are still narrowing the date, not after deposits or invitations have already gone out.
Collect responses from mixed groups
Family, friends, volunteers, and community guests can respond from a phone without signing up first.
Finalize one date and move on
Once the overlap is clear, choose the winner and use that result to send the real invite or calendar event.
Common Questions
How do I create an event scheduling poll?
Click "Create Poll," enter your event details, add potential dates, and share the link. Guests vote on what works for them — no account needed.
Can guests see who else is attending?
Yes, by default guests can see who voted for which dates. You can enable anonymous mode if you want to hide names from other respondents.
What if I need to add more dates later?
You can edit your poll anytime before finalizing. Just add new date options and notify your guests — their existing votes stay intact.
How do I finalize the event date?
Once you have enough responses, click "Finalize Poll" and select the winning date. Guests can then add the event to their calendar with one click.