Everything You Need to Schedule Meetings
Easy Poll Creation
Create a meeting poll in under 30 seconds. Add your preferred dates and times, then share.
Unlimited Participants
Invite as many people as you need. No limits on the number of responses.
Time Slot Voting
Let participants vote on specific time slots. See availability at a glance.
Time Zone Smart
Automatic time zone detection. Everyone sees times in their local zone.
Instant Notifications
Get notified when participants respond. Never miss an update.
No Participant Sign-up
Participants can respond without creating an account. Zero friction.
Perfect For Any Meeting Type
Team Meetings
Find the best time for weekly standups, project reviews, or brainstorming sessions.
Client Calls
Schedule calls with clients across different time zones effortlessly.
Interviews
Coordinate interview schedules with multiple candidates and interviewers.
1-on-1s
Set up regular check-ins with team members at times that work for everyone.
Schedule a Meeting in 3 Simple Steps
Create Your Poll
Add your meeting title and select potential dates and times.
Share the Link
Send the unique poll link via email, Slack, or any messaging app.
Find the Best Time
View responses in real-time and pick the time that works for all.
Free Meeting Scheduler FAQ
Is WhenWorks a free meeting scheduler?
Yes. The WhenWorks free plan includes 10 polls per month with no credit card required. Pro is 6 USD per month for unlimited polls.
Do meeting participants need an account?
No. Participants can open the shared meeting poll link, enter their name, and vote on times without creating an account or signing up.
Do organizers need an account to create meetings?
Organizers create and manage meeting polls from a free WhenWorks account. That keeps poll links, responses, and settings available when they come back.
What kinds of meetings can I schedule?
WhenWorks works for team meetings, client calls, interviews, 1-on-1s, office hours, committee meetings, clubs, and group events.