WhenWorks vs WhenAvailable
An honest comparison of two free group scheduling tools.
| Feature | WhenWorks | WhenAvailable |
|---|---|---|
| Sign-up to respond | Not required | Not required |
| Free tier | 3 polls/month | Free (limited) |
| Mobile UX | Optimized PWA, touch-first | Responsive, not mobile-first |
| Modern design | Yes — clean, minimal | Functional but dated |
| Pro/paid tier | $6/month (reminders, calendar sync) | Limited paid options |
| Email reminders | Pro feature | Not available |
| Ads | None | Shown on free tier |
| Dark mode | Yes | No |
| Active development | Yes — ships weekly | Infrequent updates |
| Calendar sync | Pro feature | Not available |
Why people choose WhenWorks
Mobile-First Experience
WhenWorks is built for voters on their phones. Large touch targets, drag-to-select time ranges, and a clean interface that works on any screen size — not just resized desktop.
Cleaner, More Modern Design
WhenAvailable gets the job done but looks like it was last updated years ago. WhenWorks has a polished interface that's fast, clean, and works in dark mode.
No Ads
WhenAvailable shows ads on the free tier. WhenWorks is completely ad-free — for poll creators and voters. Your scheduling experience isn't interrupted by third-party ads.
Reminders When People Haven't Voted
WhenWorks Pro lets you send reminders to participants who haven't responded yet. WhenAvailable has no reminder system — you're on your own chasing down stragglers.
Designed for Real Workflows
Poll templates, deadline tracking, calendar sync, and a dashboard that shows all your active polls at a glance. WhenWorks is built to handle recurring scheduling needs, not just one-off polls.
Actively Maintained
WhenWorks ships improvements every week based on user feedback. Bug fixes, new features, and UX improvements — not a tool that's been in maintenance mode for years.
Frequently Asked Questions
What is WhenAvailable?
WhenAvailable (whenavailable.com) is a free group scheduling tool that lets users mark their availability on a calendar grid. It's similar to When2Meet in concept — free, no-signup-to-vote, grid-based availability collection.
How is WhenWorks better than WhenAvailable?
WhenWorks has a significantly better mobile experience, no ads, a Pro tier with reminders and calendar sync, and a more modern interface. WhenAvailable works but shows ads on the free tier and hasn't kept pace with mobile-first design expectations.
Is WhenWorks free like WhenAvailable?
Yes. WhenWorks free tier includes 3 polls per month with no ads and no account required for voters. Pro is $6/month for unlimited polls, email reminders, and Google Calendar sync.
Can I use WhenWorks for recurring meetings?
Yes. You can create a new poll for each recurring meeting cycle, or use Pro's poll templates to save time. The dashboard tracks all your active polls in one place.